2016 Sustainability Report

2016 Sustainability Report

Xylem People

Ethics

The cornerstone of Xylem’s ethics policy is our Code of Conduct. We expect every interaction, every transaction and every business opportunity to be handled in a manner consistent with this Code, our policies and all applicable laws. We ensure compliance with multiple layers of accountability and make it easy for employees to speak up when they see something wrong.

In 2016, we made several enhancements to our ethics program, including:

  • Adding a dedicated attorney for internal investigations.
  • Adding local compliance resources for our Europe, Middle East, India and Africa regional legal teams.
  • Introducing a new policy to address the reporting of concerns, including zero tolerance for retaliation against employees who make reports.
  • Updating our anti-corruption policy to include a tracking tool for gifts, hospitality and travel.
  • Rolling out a “manager’s toolkit” for use by managers to communicate ethics and compliance messages during staff meetings.

Our Code of Conduct went into effect for Sensus employees on day one following our acquisition of that business, and we are continuing to fully roll out all ethics policies across our expanded organization. The Code of Conduct is posted publicly in 26 languages and is available to employees on our company intranet and to third parties on our public website. In addition, our Supplier Code of Conduct is posted publicly in 18 languages and is incorporated into our standard contracts.

Through Code of Conduct training, Xylem employees gain a deep understanding of our core values.

Training
Every other year, we conduct global Code of Conduct training for all employees, and we provide training to all new employees and at targeted locations throughout Xylem on a continuous basis. Through Code of Conduct training,Xylem employees gain a deep understanding of our core values of respect, responsibility, integrity and creativity and the types of behaviors, actions and decisions that will enable them to support these values. Additional topics covered in the Code of Conduct training are carefully selected by reviewing current ethics and compliance trends within the company and analysis of our hotline reporting and other data.

Training is conducted through a combination of on-line and in-person video delivery to ensure all employees are aware of Xylem’s commitment. After training, Xylem employees certify that they understand how the Code applies to their jobs and how to comply with its provisions. Company-wide Code of Conduct training was conducted in 2016 with 96 percent completion.

Reporting Mechanisms
Xylem endeavors to create a corporate culture where employees are expected to report misconduct, where they have many ways to report concerns and where retaliation for reporting is not tolerated.

Our new reporting concerns policy encourages employees to report misconduct through:

  • EthicsPoint, a toll-free, 24-hour-a-day confidential reporting helpline available to employees, suppliers or customers with language support in over 180 languages.
  • Local ombudspersons, who receive and impartially address employee Code of Conduct questions or ethical concerns, and are required to take all reasonable and legally permissible steps to protect the identity of all those who report possible violations in good faith.
  • Consultation with management, Human Resources or our team of ethics and compliance professionals, including our Chief Ethics and Compliance Officer.

Ethics and Compliance Reporting

2015 2016
Number of Questions and Concerns
Raised (through Xylem’s complaint
handling and resolution process)
76 67
Percent of Credible Reported
Complaints Investigated
100% 100%
Percent of Substantiated
Cases Resolved (through
discipline, training, process
enhancement, etc.)
100% 100%

At Xylem headquarters and in each of our regions, we have installed Ethics and Compliance Review Boards. These boards, staffed by senior managers and compliance leaders, meet at least quarterly to oversee local compliance with our Code of Conduct and compliance policies, manage compliance trainings, drive employee engagement, and monitor any ethics and compliance investigations. The boards ensure that every concern that is raised receives appropriate management attention and is resolved in a fair and expeditious manner. They also facilitate learnings from across the organization.

The number of ethics concerns raised in 2016 was generally in line with benchmarking for a company of Xylem’s size and industry. Our total number of questions and concerns raised decreased 12 percent from 2015 to 2016. This decrease was largely due to a company-wide effort to resolve employee relations cases outside the purview of our ethics and compliance program resources. We believe the number of complaints, resources devoted to investigating and resolving them, including the addition in 2016 of a Senior Counsel of Global Investigations, and remedial actions taken by the company, reflect an appropriate focus on tone from the top and a proper company-wide awareness of Xylem’s ethics program.

With a global presence, we want to serve as a positive influence in the communities where we operate and where our employees live

Anti-Corruption
Xylem trains employees on applicable anti-corruption laws and regulations, primarily through our Anti-Corruption Policy, Gifts, Hospitality & Travel Policy and Anti-Corruption Manual, and our Code of Conduct.

In addition, designated employees around the world in Finance, Legal, Compliance and Sales and Marketing are provided with additional, in-depth anti-corruption training either in person or online. Xylem conducts an annual risk assessment of all its Growth Centers and regional Commercial Teams, which includes risks related to bribery and corruption. This risk assessment is monitored and updated regularly. Xylem’s internal audit department also conducts regular audits of select sites to determine compliance with the U.S. Foreign Corrupt Practices Act and Xylem’s internal policies, and to assess the effectiveness of our anti-corruption program.

Operating as a global company, corruption and bribery also present risks to Xylem in areas where we leverage third parties rather than having a Xylem-owned office. We mitigate this risk by conducting robust due diligence with select third parties. As part of the approval process, third parties certify that they will comply with all applicable anti-corruption and anti-bribery laws. We renew our due diligence every two years and offer training for third parties to help them understand how to remain compliant.

Anti-Trust
Xylem operates in many highly competitive markets around the world where it must submit competitive bids to win business. It is therefore critical that our employees understand and comply with the various anti-trust and competition laws in all of the locations where we do business. This is accomplished through a combination of policies and procedures, comprised of an anti-trust/competition law policy, a competition law compliance manual and our Code of Conduct, and a robust training program, consisting of a bi-annual on-line training for designated employees as well as targeted live trainings where appropriate. In 2016, Xylem was not involved in any anti-trust incidents and did not pay any non-compliance fines.

Human Rights
With a global presence, we want to serve as a positive influence in the communities where we operate and where our employees live, demonstrating by our actions that human rights violations are both avoidable and unacceptable. Xylem fully supports and adheres to the principles of both the Universal Declaration of Human Rights and the United Nations Global Compact wherever we operate. The Xylem Human Rights Policy outlines our commitment to human rights, dignity and fairness. In particular, we are committed to:

  • Providing safe and secure conditions for those working on our company’s behalf.
  • Safeguarding the environment.
  • Protecting the rights of indigenous people.
  • Following all applicable wage and hour laws, including upholding our employees’ right to exercise freedom of association and collective bargaining.
  • Strictly prohibiting human trafficking and the use of child or forced labor, including prison or bonded labor.
  • Treating each other fairly and equitably.

While Xylem does not conduct dedicated human rights training for employees, our Code of Conduct states that all Xylem employees and businesses will conduct business in a manner that respects and advances human rights “at all times and in all locations, regardless of local business customs.” To ensure that every facet of our business upholds these standards, we seek business partners who share these commitments.